Luton Autumn Short Course Meet 2022

Date

22 - 23 Oct 2022

Location

  Inspire Luton Sports Village,
Hitchin Road, Luton, LU2 8DD

Closing Date

07/09/2022

LEVELS

Level 3

Cost per event

£6.00 per event (800m/1500m at £14)
  • Saturday Warm up: Session One: 08:30 AM - Session Two: TBA - Session Three: TBA
  • Sunday Warm up: Session One: 08:30 AM - Session Two: TBA - Session Three: TBA
  • Age at : 23 October 2022
  • Age Group : 9, 10, 11, 12, 13, 14, 15, 16/over.
  • How to enter this meet: https://www.harrowswim.club/how-to-enter-swimming-meet/
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Programme of Events                                                   Upper Qualifying Times

COMPETITION RULES AND CONDITIONS

  1. The meet will take place at Inspire: Luton Sports Village on Saturday 22 & Sunday 23 October 2022 and is licensed by Swim England at Level 3 under Licence No. 3ER220160. The meet will be run in accordance with Swim England Laws and Technical Rules, Licensing Criteria and the rules and conditions of this competition.
  1. Age bands for awards are 9, 10, 11, 12, 13, 14, 15, 16/over. Ages are as at 23 October 2022.
  2. Awards will be available for collection to the first 3 placed swimmers in each event, in each age group.
  3. The competition pool will be configured as 25m; the competition will be swum short course.
  4. Entry

5.1. Competitors must be members of an affiliated club, eligible to compete and may enter in the name of one

club only. Entries will only be accepted from competitors registered as members of Swim England, SASA or

WASA or registered in a country affiliated to FINA. Team Luton Swimming Club is affiliated to Bedfordshire County ASA and Swim England East Region.

5.2. Valid entries (which must include payment) will be accepted in the order of receipt, that is: first come first served. Complete entries for each club are required together with a single payment. Individual entries will only be accepted at the Promoter’s discretion.

5.3. Upper cut-off times are provided; there are no lower limit times and entries will be accepted without entry times.

5.4. Where entry times are used these will be taken as the best personal time since 1 January 2019, be on the British Swimming Rankings and should be short course times; times converted using Sportsystems will be accepted.

  1. Fees

6.1. The entry fee is £6.00 per event with the exception of 800/1500m freestyle at £14.00.

  1. Safeguarding

7.1. No cameras, video or digital capturing devices (including mobile phones) may be used in the changing area. This policy will be vigorously enforced and any person found to be contravening this policy will be asked to leave the gala without refund.

7.2. Participants, spectators and coaches are requested to follow the Swim England guidelines for photography and use of photographs on social media. The Swim England Child Safeguarding Policy and Procedures, Wavepower 2016-19 Section 2 provides guidance on the use of social networking (page 72-75) and guidance on photography (page 76–77). http://www.swimming.org/asa/clubs-and-members/safeguarding-children/.

Both sets of guidance apply if social media platforms are being used to share images or recordings either after the meet or during live streaming of the event.

  1. Covid Protocols

8.1. Although our hope and intention is that this meet has no Covid restrictions we cannot guarantee this

position. The gala will be run in accordance any prevailing guidance from UK Government, Swim England or the Pool Operator at the time of the meet.

8.2. Team Luton reserves the right to amend any of these conditions that are necessary to ensure compliance to this guidance. This may include (but is not restricted to) reductions in the number of swimmers we can accept, the number of spectators we can house on the balcony, the facilities we can offer swimmers,

spectators, technical officials and coaches, movement of swimmers around the pool, social distancing, the use of face masks and the use of cash.

8.3. Any further supplementary safety information will be issued nearer the time and any amendments to the conditions of the meet will be communicated via our website immediately.

8.4. Should the gala need to be cancelled all payments will be refunded.

8.5. Should swimmer numbers need to be reduced then swimmers will be rejected on a last-in-first-out basis. A full refund will be paid to all rejected swimmers via a single cheque payable to their club.

  1. Other matters

9.1. Swimmers must withdraw from events that they no longer wish to swim. Each club will be provided with a schedule of their accepted entries with their coaches’ pack. Withdrawal may be made on the day, or can be e-mailed in advance, but must be made at least 45 minutes prior to the start of the first event in each session. Refunds are not available for withdrawals after the accepted entries have been posted, other than for medical reasons.

9.2. A secondary strobe is available at the pool. To ensure a smooth and efficient gala it would be appreciated if swimmers needing the secondary strobe make this known to the Promoter in advance

9.3. Entries to this meet will be processed in accordance with our privacy notice for swim meets. We require certain personal data for the purposes of making entries to the competition, managing the meet and the submission of results to Rankings. Consent to process such personal data is deemed to have been given by the submission of the entry. Where the personal data of competitors, officials and coaches/team managers have been passed to us by a swim club rather than by the individuals themselves, we rely on the swim club to ensure that consent has been obtained. If required, the swim club should be able to provide evidence to us that such consent has been given. Please see ‘Privacy Notice – Swim Meets’ https://bit.ly/2H8mAjD for further information.

9.4. All participants must observe the safety precautions in operation at Inspire: Luton Sports Village. Neither the Promoter nor Team Luton Swimming Club will be responsible for any loss or damage occurring.

9.5. Warm up protocol: Each warm up session will be divided into equal length sessions. There is to be strictly no diving during warm-up, with the exception of designated sprint lanes. Odd lanes (1, 3, 5, 7) will swim clockwise and even lanes (2, 4, 6, 8) will swim anti-clockwise. Swimmers must leave the water by the side of the pool and not over the timing pads. Coaches are responsible for managing the lanes that their swimmers use during the warm up sessions.

9.6. Over the top starts may be used at the referee’s discretion.

9.7. Results will be supplied to British Swimming for loading to Rankings.

9.8. Any matters concerning the Meet not covered in these rules will be dealt with according to the laws of the Sport and at the discretion of the Promoter in consultation with the Lead Referee.

9.9. The Promoter of this Meet is Fiona Walmsley on behalf of Team Luton Swimming Club, e-mail.galas@teamluton.com. Information regarding this meet can also be obtained from Team Luton Swimming Club’s website: www.teamluton.com

 


Daniel Andrawos

Lead Coach

Daniel Andrawos
Email
headcoachdan@harrowswim.club
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